NOTICE OF ARTIFICIAL INTELLIGENCE PRACTICES

SAM LAW OFFICE, LLC provides this Notice of Artificial Intelligence Practices to explain how and when artificial intelligence tools may be used in providing our services. We believe it is important for clients to understand the circumstances under which personally identifiable information and client confidential information may be processed using artificial intelligence, the safeguards we apply to protect that information, and your rights relating to our use of such tools.

GENERATIVE ARTIFICIAL INTELLIGENCE DEFINED

When lawyers refer to “AI,” they are typically referencing a specific type of computer algorithm that predicts and generates text by analyzing patterns in numerical representations of language and images. These algorithms are often referred to as Generative Artificial Intelligence (“GAI”). 

HOW WE USE AI 

Some of our systems and professionals use business-class GAI tools. Clients who have an active matter with us may request a current list of our GAI tools using the information provided at the end of this Notice. Our GAI Tools are used in the following contexts:

• System-Wide Processing: “System-Wide Processing” means using GAI systems in firm-wide administrative, security, or operational tools as part of standard functions, such as document management, email filtering, cybersecurity, or automated billing.
• De-Identified Processing: Some professionals at SAM LAW OFFICE, LLC may use GAI tools as work assistants without inputting any personally identifiable or client confidential information. When this type of processing relates directly to an active matter, clients have opt-out rights as described under “Your Rights” below.
• Confidential Processing: Professionals may, in some cases, use GAI tools to process personally identifiable or client confidential information. For example, a document may be uploaded to a GAI tool to support efficient review of that document. Clients have consent and opt-out rights for this type of processing, as described under “Your Rights” below.

HOW WE PROTECT YOUR INFORMATION

We maintain a formal written policy to ensure responsible and secure use of Generative Artificial Intelligence (GAI) tools. Among other things, our written policy provides the following safeguards:

• We take direct professional responsibility for the output of any GAI tool used in connection with our work. We believe GAI tools help make lawyers more efficient, but we do not rely on them to make legal judgments or decisions.
• When GAI tools are used for System-Wide Processing, we take reasonable and appropriate measures to ensure those tools are suitable for handling such protected information.
• We review all GAI tools for compliance with appropriate privacy assurances and security requirements before use. We do not use consumer-grade GAI tools such as the free or personal versions of ChatGPT.
• We maintain a written policy and train all lawyers and staff members to ensure that your rights, described below, are honored.

YOUR RIGHTS

Clients have the right to remain informed about how GAI tools may be used in matters we undertake for them. We will regularly update the attached Schedule of Generative Artificial Intelligence Tools, and clients with an active matter may request a current version at any time.

Clients may opt out of De-Identified Processing and Confidential Processing (defined above). To exercise this right, send us written notice using the contact information provided below.

Other than for System-Wide Processing, we will not use GAI tools to process information listed in the Illinois Personal Information Protection Act without your informed written consent. Individual clients may provide consent for use of their data directly. Organizational clients may provide consent if they are the lawful controller or processor of the data or are otherwise permitted to consent under applicable law. Consent may be revoked any time and for any reason. Revocation applies prospectively from the date it is received.

If we use GAI tools for System-Wide Processing (as defined above), we will take reasonable and appropriate measures to ensure such tools are suitable for processing personally identifiable and client confidential information.

Contact Information:

SUSAN A. MARKS

SAM LAW OFFICE, LLC

3601 Algonquin Road, Suite 325

Rolling Meadows, IL 60008

847-255-9925

service@samlaw.info